Planned Preventative Maintenance & Life Cycle Costing
Planned Preventative Maintenance Surveys (PPM)
Planned Preventative Maintenance Surveys are usually undertaken for large buildings or those with significant maintenance requirements.
The surveys record works which are needed, including a combination of:-
- Work that is required Immediately
- Required within a set period (usually five years)
- Items needing to be replaced due to end-of-life (see the Life Cycle Costing section below)
The PPM reports are usually presented in a format which assigns priority levels and allocates a year in which the undertaking of work is recommended. This assists the building owner or manager in financially planning and implementing the maintenance works. This also reduces significantly the occurrence of unexpected large-cost burdens.
For effective management of a building or estate, the PPM should be used as a live document to assist the building owner or manager in controlling the implementation of works and finance
Life Cycle Costing
Life Cycle Costing (sometimes referred to as Whole Life Costing) is a cost appraisal system which provides a means of planning for future expenditure on repair and replacement to all building, mechanical and electrical elements throughout a building’s life. Ideally this exercise will be initiated when a building is new, and thereafter the projected costs should be updated on an annual basis, taking into account any adjustments that may be required, including for inflation
A Life Cycle Costing appraisal can also be valuable when a prospective owner is considering the acquisition of a building, as it can provide a useful forecast of the building’s likely operational costs.
The information from the Life Cycle Costing report will allow the building owner to set aside funds for repairs and maintenance and, where tenants are involved, ensure that the building elements of any service charges are appropriate